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Bolton Payroll Services

Bolton Payroll Services

Thank you for choosing our Bolton Payroll Service

We’re a charity, and we help people with disability and long-term conditions and their families to live well. We know it matters because we live with disability and long-term health conditions too.

We’ve provided payroll services since 2007 to people who are directing their own care.

Checklist for Employers

To enrol in our service please complete all the forms below.

1. Payroll Agreement

Please complete the Payroll Agreement form below.

2. Employer Details

Please complete the Employer Details form below.

3. HMRC 'Authorising your Agent' Form

Please complete the form below:

  • If the account is in ‘Employer on behalf of service user’, complete as ‘I (employer) obo (service user)’
  • If employer and service user are the same, complete as ‘I (Employer)’
  • Make sure you sign, date, and add the employer’s address, postcode, and contact number

Checklist for your Personal Assistant

Your PA will also need to complete the following.

4. Employee Details Form

Your PA needs to complete the Employee Details form. Ask your Payroll Clerk if you need a paper copy.

5. HMRC Starter Checklist

Your PA completes the HMRC Starter Checklist. Ask them to provide a P45 from their previous role if they have one.

Pension regulations

The law requires all employers (including anyone employing staff for support or care) to provide employees with access to a pension scheme. You’ll be auto-enrolled into the pension scheme. If your employee wishes to opt out, you must contact us to let us know.

  • We’ve selected National Employment Savings Trust (NEST), a Government scheme for small employers with no setup fee. If you select NEST, we can offer a Direct Debit service for paying pension contributions on your behalf.
  • If NEST is your preferred option, complete the Pension Authorisation Form and send it back to us.
  • If you don’t wish to use our selected provider, let us know so we can update our systems.

If you need help completing these forms or want more information, contact the Payroll Team on newaccounts@disabilitypositive.org or call 01606 331 853.

Start your payroll forms

Click any form below to expand it and start filling it in.

Payroll Agreement

Form 1 of 3. Client and PA responsibilities, plus your details.

Your (Client) Responsibilities -

  • Once we are in receipt of all signed and completed paperwork, we will have your account set up with a dedicated payroll clerk, who will contact you, please note, this initial set up timeframe is approx. 8-10 weeks.
  • I agree to ensure sufficient funds are available in my Direct Payments account, by the 10th of each Month to cover Personal Assistants wages and any liabilities due over to HMRC.
  • I agree to inform Disability Positive with any change of circumstances, including change of address, changes to employee’s status.
  • I understand that if I wish to cancel the Payroll Service at any time, I must do so by giving 1 months’ notice in writing.
  • I agree to submit details of hours worked and sickness or holidays taken via email to my designated payroll clerk (to be confirmed) these details are to be submitted no later than 12.00pm 3 working days prior to the payslip due date each pay period or 12.00pm 5 working days prior to the payslip due date if I use supported banking services.
  • I give authority to Disability Positive to liaise with the Pensions Regulator and set up a pension scheme on my behalf.
  • I give authority to Disability Positive to supply my Direct Payment Account details to the pension company.
  • I have read and understood how you will use and process my data for this service and I have informed my employee(s) of the information I provide to you about them, in line with the privacy notice

Our (Disability Positives) responsibilities to you The Employer –

  • We will ensure that all information relating to the account is stored and used in compliance with prevailing data protection.
  • We will run payslip(s) and calculate any Tax, National Insurance & pension contributions and pay these liabilities over to HMRC and Nest pensions.
  • All Employees will be auto enrolled into Nest Pension if they meet the criteria.
  • You will have a designated payroll clerk who will contact you via email and introduce themselves to you.
  • If hours are submitted later than 3 working days before the payslip due date, we will be unable to produce payslip on the scheduled due date and payslips will therefore be provided late.
  • We will be responsible for ensuring payments reach HMRC for the 19th of every month providing that hours have been sent in on time.
  • Please note that if your account has not had payslips run for 3 months consecutively, the account will be closed and HMRC will be notified. If you are no longer employing a PA but wish for your account to remain open whilst you are trying to recruit for a replacement, it is your responsibility to update Disability Positive on a monthly basis.
Employers Name(Required)
(Please print)
Clear Signature
Name of service user (if different from the Employer)(Required)
Date(Required)
Employer Details

Form 2 of 3. Your contact and account information.

HMRC Authorising Your Agent

Form 3 of 3. Authorises us to act on your behalf with HMRC.

PA TO COMPLETE
To be completed and signed by the employee, all details will be treated as confidential.

Employee Personal Details

Name(Required)
Date of Birth:(Required)
If you are over state retirement age please provide proof of age (Copy of birth certificate, passport, driving license or NI Exemption certificate). If you do not provide evidence of your age we cannot ensure that the correct National Insurance category is applied to you and you may pay unnecessary NI contributions in this employment. Please ensure you only send a copy and not the original documents.
Address(Required)

Contact Details

I have read and understood how my data will be used and processed as a third-party data in line with the privacy notice and I declare that the information given above is true and accurate:
Clear Signature
Print Name:(Required)
Date(Required)
Contact Our Accounts Team

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